Proposed Constitution Changes, News (Orillia Ladies Hockey League)

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Proposed Constitution Changes
Submitted By WebAdmin on Saturday, April 1, 2017
Proposed constitution changes for AGM vote.

Constitution changes for vote at the AGM.

Constitution Amendment Proposals

Amendment 1

Current:

2.b.  To organize programs focused on achieving best value for league play while maintaining a fun, convenient, safe and fair hockey experience for adult females (ages 18 years and older) of various skill levels in Orillia and surrounding areas.

 

Proposed:                     

2.b.  To organize programs focused on achieving best value for league play while maintaining a fun, convenient, safe and fair hockey experience for adult females (ages 18 years and older as of August 31st of the current season) of various skill levels in Orillia and surrounding areas.

 

Amendment 2

Current:

Article 4: Membership

Membership shall consist of:

Proposed:

Article 4: Membership

Membership date commences and ends in accordance with the current affiliated league insurer as long as the players are registered and are in good standing. Membership shall consist of:

Amendment 3

Current:

4.a. Players who:

i)            have registered, paid, and been accepted by the OLHL Executive Committee and

ii)           have agreed to abide by and comply with the Constitution and Regulations of the OLHL

iii)          are in good standing.

Proposed:

4.a. Players who:

i)        have registered, paid, and been accepted by the OLHL Executive Committee and

ii)       have agreed to abide by and comply with the Constitution and Regulations of the OLHL

iii)     have acknowledged the Liability waiver during registration

 

Amendment 4

Current:

4.b.  Members of the Executive Committee

Proposed:

4.b. Members of the Executive Committee as defined in article 6.

Amendment 5

Current:

4.c.  Team Officials (coaches and trainers, managers rostered as bench staff).

 

Proposed:
4.c.  Bench staff (Rostered coaches, trainers and managers).


Amendment 6

Current:
4.d. Honorary/life members as named by OLHL Executive Committee.

Proposed:
REMOVE 4.d.  Honorary/life members as named by OLHL Executive Committee.

 

Amendment 7

Current:
4.e.  Membership shall commence at the date of registration and be in effect until 31 August following (except Article 4.d. provided such member is in good standing.)

Proposed:
REMOVE: 4.e.  Membership shall commence at the date of registration and be in effect until 31 August following (except Article 4.d. provided such member is in good standing.)


Amendment 8

Current:
6a. Executive Committee of the OLHL shall consist of:

Team Manager:  get a vote as soon as they are appointed by the Executive, for the tier/team they represent, based on sufficient registrations *Sep-Mar vote

Proposed:
6a. Executive Committee of the OLHL shall consist of:

Team Manager:  get a vote as soon as they are appointed by the Executive, for the tier/team they represent, based on sufficient registrations *Sep-AGM vote

Amendment 9

Current:
6.b.  The members of the Executive Committee shall be elected for one & two year terms.


Proposed:
REMOVE:
6.b.  The members of the Executive Committee shall be elected for one & two year terms.

Amendment10
Current:
6. c. Executive Committee members must be elected from past membership; be of majority age and in good standing. The Executive Committee shall have the right to approve Executive Committee members that are not members of the OLHL.

 

Proposed:

6. c. Executive Committee members must be elected from past membership; and in good standing. The Executive Committee shall have the right to approve Executive Committee members that are not members of the OLHL.

 
Amendment 11
Current:
6.d. Executive Committee shall appoint a member in good standing to a position vacant following election or vacated during a term of office.


Proposed:
6.d. Executive Committee has the right to request an Executive member to vacate their position if they don’t adhere to Article 2.

 

Amendment 12

Current:
6. e. A transitional Executive Committee meeting shall take place within 3 weeks following the OLHL Executive elections.

Proposed:
6.e. In the event an executive position is vacated midterm, in order to assume a new executive position, that position will be put up for nomination for a duration of 14 days prior to nomination for election or appointment if it remains vacant.

Amendment 13
Current:

7.a. There shall be an Annual General Meeting (AGM) after the season end at a place and time to be determined by the Executive Committee, but no later than 90 days after the financial year end.


Proposed:
7.a. There shall be an Annual General Meeting (AGM) after the season end at a place and time to be determined by the Executive Committee, but no later than 60 days after the financial year end.

Amendment 14
Current:

7.g. Nomination process and vacancies will be posted on the OLHL website for a minimum of 30 days prior to the elections.

Proposed:
7.g. Nomination process and vacancies will be posted on the OLHL website for a minimum of 30 days prior to the elections; with an exception to 6.d.

 

Reason:  Executive positions open for 30 days but if a member is appointed to a different position and they hold a current position, then the new position needs to follow the 14 days to allow for nomination and vote before the AGM.

Amendment 15
Current:
8.c. General meetings shall be announced at least 2 weeks in advance through announcement board and/or member handouts and/or email and/or newsletter and/or website as determined by the Executive Committee. The announcement must contain the agenda for the meeting.

 

Proposed:
8.c. General meetings shall be announced at least 2 weeks in advance through website, social media and email.  The announcement must contain the agenda for the meeting.

Amendment 16

Current:
8.d. Amendments to the Constitution must be submitted to the Secretary a minimum of one week in advance of the AGM in written form signed by the mover and seconder, with contact information for both.

 

Proposed:
8.d. Amendments to the Constitution must be submitted to the Secretary a minimum of two weeks in advance of the AGM in written form and acknowledged by the mover and seconder.

Reason: its 2017 we can email acknowledgement

Amendment 17
Current:

8.f. An amendment to the Regulations is lost that fails to obtain 50% plus 1 vote among members attending and voting at the AGM.

 

Proposed:
REMOVE: 8.f. An amendment to the Regulations is lost that fails to obtain 50% plus 1 vote among members attending and voting at the AGM.

 

Amendment 18

Current:
9.a. Director (appointed by Executive Committee)

iv)     Act as a signatory for OLHL authorized cheques and bank account (along with Treasurer and Secretary). Must complete a police background check.

 

Proposed:
9.a. Director (appointed by Executive Committee)
iv)
Act as a signatory for OLHL authorized cheques and bank account (along with Treasurer and Secretary). Must complete a police background check. If a consecutive re-election occurs, a signed declaration must be submitted.

Amendment 19

Current:
9.a. Director (appointed by Executive Committee)
vi) May authorize expenditures under $50 and submit all receipts to the Treasurer.

 

Proposed:

REMOVE vi) May authorize expenditures under $50 and submit all receipts to the Treasurer.

 

Amendment 20

9.a. Director (appointed by Executive Committee)

Proposed: (Taken from Marketing Role)

ADD:  Correspondence regarding grant requirements.

 

Amendment 21

Proposed:

9.b. Registrar & Disciplinarian

ADD: Promotes player registration through media to OLHL and public (date/times, location, and requirements).   (Taken from Marketing)

 

Amendment 22

Proposed:

9.b. Registrar & Disciplinarian

ADD : Gathers tracking information on new player enrollment and current player loss.  (Taken from Player Development)

 

Amendment 23

Proposed:

9.b. Registrar & Disciplinarian

ADD: monitor and report any violations of OLHL policy or affiliated insurer policy they are aware of, to the Executive Committee for action.  (Taken from Scheduler)

Reason: Registrar collects games sheets and does the reporting.

 

Amendment 24

Current:
9.c. Secretary

i)        Transcribe, record and preserve OLHL Executive Committee and OLHL related meetings minutes.

ii)       Make available to members all meeting minutes as requested.

 

Proposed:

Combine and make:

i)                    Transcribe, record, preserve and provide OLHL Executive Committee and OLHL related meeting minutes.

 

Amendment 25

Current:
9.c. Secretary

iii)     Book and confirm meeting room times, dates & locations.

iv)     Ensure proper notice of all meetings to appropriate members.

Proposed:

Combine and make:

ii)                   Book, confirm and notify of all meetings, times, dates and locations.

 

Amendment26
Proposed:
9.c. Secretary

ADD:  Act as a signatory for OLHL authorized cheques and bank account (along with Treasurer and Secretary). Must complete a police background check. If a consecutive re-election occurs, a signed declaration must be submitted.

 

Amendment 27

Current:

9.d. Treasurer (appointed by Executive Committee)

Pays and records all expenses for the OLHL (ice, refs, timekeepers, office, equipment, etc.).

 

Proposed:
9.d. Treasurer (appointed by Executive Committee)

REMOVE: Pays and records all expenses for the OLHL (ice, refs, timekeepers, office, equipment, etc.).

 

Amendment 28

Current:

9.d. Treasurer (appointed by Executive Committee)

v)      Supplies a financial forecast/budget statement for AGM and as required.

 

Proposed:

vi)     Supplies a forecast budget for the AGM and as required.

 

Amendment 29

9.d. Treasurer (appointed by Executive Committee)

Current:

vii)   Ensure disbursements over $50 have prior OLHL Executive approval.

viii)  Ensure disbursements under $200 are brought to OLHL Executive at the next Executive meeting following and ensure that receipts have been submitted before any refunding.

 

Proposed:

REMOVE: vi)  Ensure disbursements over $50 have prior OLHL Executive approval.

REMOVE: vii) Ensure disbursements under $200 are brought to OLHL Executive at the next Executive meeting following and ensure that receipts have been submitted before any refunding
.

ADD: vi) Ensure any expenditures under $100 outside of approved itemized budget shall be preapproved by the Director and Treasurer. Any expenditures over $100 outside of approved itemized budget must be approved by the executive committee by vote.

 

Amendment 30

Current:

9.d. Treasurer (appointed by Executive Committee)

ix) Act as a signatory for OLHL authorized cheques and bank account (along with Secretary and Director). Must complete a police background check.

 

Proposed:
ix) Act as a signatory for OLHL authorized cheques and bank account (along with Treasurer and Secretary). Must complete a police background check. If a consecutive re-election occurs, a signed declaration must be submitted.

 

Amendment 31

Current:

9.d. Treasurer (appointed by Executive Committee)

x. Works closely with the OLHL Director and Registrar/Disciplinarian.

 

Proposed:
9.d. Treasurer (appointed by Executive Committee)

REMOVE: x.) Works closely with the OLHL Director and Registrar/Disciplinarian.

 

Amendment 32

Current/Proposed:

9.e.  League Scheduler

ix)     Collect master game sheets, copies sent to Treasurer for Ref payment reconciliation.

CHANGE:
Ensures copies of game sheets are sent to Treasurer, newspaper reporter and registrar.


x)                  Co-operate with OMHA (Orillia Minor Hockey Association), OGHA (Orillia Girls’ Hockey Association) and other ice users in ice exchanges, schedules, etc. whenever possible.

CHANGE:
Co-operate with other ice users in ice exchanges, schedules, etc. whenever possible.


xi)                 Maintain awareness of ice rentals available in area arenas.

REMOVE:
Maintain awareness of ice rentals available in area arenas.



Amendment 33

Current/Proposed:

9.f. Equipment Manager

i)        Maintain equipment/inventory records.

ii)       Organize team jersey distribution then return procedures with Team Managers.

iii)     Arrange with timekeepers access to first aid kits and game/warm-up pucks.

iv)     Manage goalie equipment sign-out and return as needed.
CHANGE:
iv) Goalie/Liaison: Manage goalie equipment sign-out and return as needed.


v)      Obtain and distribute sponsor bars as necessary.

vi)     Evaluate any equipment replacement or repair needs, report to OLHL Executive.

 

 

 

vii)   If needed, organize apparel program (jackets, sweats, etc.) and arrange photographer for pictures.
PROPOSED:
vii) If needed, organize apparel program (jackets, sweats, etc.) working closely with Sponsorship & Marketing Manager for promotional material.


viii)  OLHL equipment/storage room key holder.

ix)     Maintain and order league plaques annually.

x)      Dispose of previous year game sheets appropriately.

xi)     Is a year-round VOTING Member.

 

Amendment 34

Current/Proposed:
9.g. Sponsorship & Marketing Manager

Sponsorship/Fundraising responsibilities:

i)        Coordinates all OLHL sponsorship contributions and recognition.

ii)       Acts as chair on any OLHL fundraising initiatives, as required.

iii)     Manage correspondence regarding fundraiser/sponsor needs – volunteer recruitment, corporate contacts, promotional material, grant requirements, etc.

PROPOSED:
iii) Manage correspondence regarding fundraiser/sponsor needs – volunteer recruitment, corporate contacts, promotional material etc.

 

iv)     Reports to OLHL Executive on fundraiser/sponsor outcome and recommendations.  

 

       Marketing/Public Relations responsibilities:

i)        Promotes player registration to OLHL and public (date/times, location, and requirements).

ii)       Provide updated flyers & ads available for print and/or email circulation, as required.
REMOVE:
i) Promotes player registration to OLHL and public (date/times, location, and requirements).

Provide updated flyers & ads available for print and/or email circulation, as required.

iii)     Provide updated flyers & ads available for print and/or email circulation, as required. (Given to registrar)

 

iv)     Coordinates all potential PR initiatives (Leisure Fair, Santa Parade, radio, news articles).

v)      Corresponds with Webmaster for OLHL website updates and maintenance.

vi)     Organize OLHL holiday and season-end party.

vii)   Advertises, hires and oversees Newspaper reporter volunteer who will compose weekly league summary for local newspaper, recognizing Team sponsors. 

viii)  Maintenance of trophy cases and bulletin boards for sponsorship responsibilities.

xii)   Is a year-round VOTING Member.


Amendment 35

Current/Proposed:

9 i. Goaltender Liaison

i)        Acquire each goaltenders contact information, and provide them with yours.

ii)       Arrange with Equipment Manager for goalie equipment sign-out as needed.

REMOVE:
ii) Arrange with Equipment Manager for goalie equipment sign-out as needed.
 (see adds)

iii)     Schedule for fair and reasonable goalie rotations, if necessary.

iv)     Be prepared to source immediate back-up goalies coverage as required

v)      Ensure goaltenders meet commitment conditions throughout the season to maintain their registration discount - as outlined in the OLHL Goaltender Agreement.

vi)     Review the OLHL Goaltender Agreement annually, and make recommendations for updates to Executive Committee.

vii)   Verify and communicate goalie rebates/incentives to be offered annually.

viii)  Is a year-round VOTING Member.

 

PROPOSED TO ADD:

-          OLHL equipment/storage room key holder.

-          Responsible for maintaining and updating goaltender equipment annually.

-          Manage goalie equipment sign-out and return as needed.

 

Amendment 36

Current/Proposed:

  9. j. Player Development

i)        Works closely with the Marketing/Sponsorship executive member to promote player enrollment.

ii)       REMOVE: Gathers tracking information on new player enrollment and current player loss. (Given to Registrar)

iii)     Works to provide avenues for player/goalie development for league members.

iv)     Acts as liaison for the City of Orillia Chicks with Sticks program.

v)      Ensures proper equipment and insurance coverage for the player development programs.

vi)     Coordinates Hockey Day in Orillia

vii)   Acts as a contact for new players interested in playing ladies hockey.

viii)  REMOVE: Monitors and reports on player satisfaction throughout the year. (Webmaster& Director)

ix)     REMOVE: Offers solutions for preventing player loss

x)      Attends player development programs to ensure a safe and welcoming environment for first time players (can be delegated).

xi)     Ensures proper reporting of injuries during player development programs.

PROPOSED: xi) Ensures proper reporting of injuries during shiny programs.

xii)   Maintains Team Snap notification system.

xiii)  Maintenance of trophy cases and bulletin boards for player development responsibilities.

xiv) Is a year round VOTING member.

 

 

 

Amendment 37

9 k. Team Manager: equal persons to number of teams (approved by Executive Committee)

i)        Act as a leader in organizing and motivating your team, both on and off ice.

ii)       Be present for OLHL meetings at Team’s advocate, or send a teammate to fill in and vote as their proxy.

iii)     Provide OLHL correspondence to your Team’s players and coaches.

iv)     Obtain and re-direct updated contact information for your Team’s players and coaches.

v)      Ensure game sheet information is accurate and inclusive of all present players, every game.

vi)     Acquire pick-up players for your team as need and in accordance with Rules.

vii)   Be knowledgeable of applicable league Rules, Constitution and Operations.

viii)  Is a September to March voting Member, one vote on behalf of the membership of her team.
PROPOSE: Viii) Is a September to AGM voting Member, one vote on behalf of the membership of her team.

 

PROPOSE To ADD:

Be responsible for reporting injuries to registrar and recording injuries on the game sheet. Be responsible for or delegate a person to contact emergency services in the event of a medical emergency.

 

Amendment 38

Current:

10.d. Each team shall have a trainer rostered to each team as per the association and insurance guidelines.

 

Proposed:

REMOVE: 10.d. Each team shall have a trainer rostered to each team as per the association and insurance guidelines.

 

Amendment 39

Current:

10.h. The Manager is responsible for completing all official rosters, game sheets and paperwork as needed by our affiliated insurer for registration and tournaments. The Registrar shall provide assistance if required.

 

Proposed:
REMOVE: 10.h. The Manager is responsible for completing all official rosters, game sheets and paperwork as needed by our affiliated insurer for registration and tournaments. The Registrar shall provide assistance if required.

 

Amendment 40

Current:

10.i. The Registrar/Disciplinarian shall monitor and report any violations of OLHL policy or affiliated insurer policy they are aware of, to the Executive Committee for action.

 

Proposed:

REMOVE: 10.j The Registrar/Disciplinarian shall monitor and report any violations of OLHL policy or affiliated insurer policy they are aware of, to the Executive Committee for action.

 

 

Amendment 41

Current:

10.l. The OLHL Executives are not authorized for any spending - including equipment, ice, advertising, awards, promotional material, sponsor recognition, office supplies, refunds/rebates, etc. - without prior approval from the Executive Committee (in the form of favourable vote) for spending over $50, or the approval of both Treasurer and Director for spending under $50. Any approved expenses that require reimbursement must have receipts submitted to the Treasurer within 3 weeks of purchase.

 

Proposed:

REMOVE: 10.l. The OLHL Executives are not authorized for any spending - including equipment, ice, advertising, awards, promotional material, sponsor recognition, office supplies, refunds/rebates, etc. - without prior approval from the Executive Committee (in the form of favourable vote) for spending over $50, or the approval of both Treasurer and Director for spending under $50. Any approved expenses that require reimbursement must have receipts submitted to the Treasurer within 3 weeks of purchase.

 

Amendment 42

Proposed to ADD to regulations:
 Any Executive committee member expenditures under $100 outside of approved itemized budget shall be preapproved by the Director and Treasurer. Any executive committee member expenditures over $100 outside of approved itemized budget must be approved by the executive committee by vote.

 

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